Updated 2026-09-09
How to write an industrial hygiene proposal
A practical outline for scope, methods, limitations, and deliverables a plant manager will sign.
Bottom line
An IH proposal a plant manager can sign states purpose, scope and areas, methods, analytes, limitations, deliverables, investment, and terms. Marketing copy does not close the job. MeasureIH can draft that CIH-style scope from a call, notes, or a PDF/DOCX.
What should a plant manager be able to sign?
A proposal they can approve without calling you back to decode it. They need the purpose, where you will work, how you will sample, what you will measure, what you will not do, what they get back, what it costs, and the terms. That is the job. Industrial hygiene proposal software can draft that language. You still own the science. See use cases if you are a solo CIH, an IH firm, or an EHS consultancy writing the same outline.
What belongs in purpose, scope, and areas?
Purpose is why they asked: evaluate exposures, document conditions, support a compliance decision. Scope names the work. Areas name the rooms, lines, or tasks. If the plant has three buildings and you are only in Building B, say so. Vague scope is how change requests start after the site visit. Put the boundaries in writing before anyone signs.
How do you write methods, analytes, and limitations?
Methods: how samples are collected, who oversees the work, and what you will compare results to. Analytes: name them. Sample counts belong here when they drive cost or lab pass-through. Limitations: what the survey will not prove, what the client still owns, and what happens if conditions change on site. Generic sales tools do not know that language. The 2026 comparison explains why. MeasureIH drafts methods, limitations, and deliverables from a call, notes, or a PDF/DOCX. You edit in Studio, then price from the catalog. Details are on the product page.
What do deliverables, investment, and terms need to say?
Deliverables: the report, the data, and when they arrive. Investment: catalog prices, options, and add-ons. Let the client pick options on a client portal instead of circling a PDF. Terms: validity, what acceptance binds, and where the full terms live. Status after send is draft, sent, viewed, accepted, change requested, lost, or revoked. Word, Excel, and email cannot record that. Pricing for MeasureIH is Consultant $199/mo or $1,990/yr (1 login, 10 sends) and Firm $799/mo or $7,990/yr (3 logins, 25 sends). New workspaces start on a 14-day Firm trial.
Questions people ask
- What sections should an IH proposal include?
- Purpose, scope and areas, methods, analytes, limitations, deliverables, investment, and terms. If a plant manager cannot tell what will be sampled and what you will not do, it is not ready to sign.
- Should the client pick options in the document?
- Yes when the catalog has options or add-ons. A PDF cannot collect that selection. A client portal can, then record a typed or drawn signature.
- Can software draft the scope language?
- MeasureIH drafts from a call transcript, notes, or a scope PDF or DOCX into CIH-style methods, limitations, and deliverables. You still edit the draft before you send.
- Where do prices come from?
- From the catalog you maintain. Line items, options, and add-ons are selected on the portal. That is the investment section, not a separate spreadsheet the client never sees.
Start a 14-day Firm trial
Draft from a call or scope doc, price from your catalog, and send a client portal. No credit card theater. Subscribe when you want to keep sending.